Modern Labor Law Poster Compliance

Employers are legally obligated to display state, federal, local, and industry-specific labor law postings in an unlocked, unblocked area visible to applicants and employees. Many businesses will place labor law postings in an employee breakroom or next to their timeclock for easy access.

Labor law postings must be updated by an employer every time a mandatory revision to a labor law posting is released by a governing agency. There's no set schedule for these changes; they can occur at any time throughout the year. Factors like new laws, amendments, minimum wage increases, or local laws can trigger the need for updates.

Outdated labor law posters can lead to significant penalties and legal issues for businesses. Failing to display current, legally required notices can result in fines, lawsuits, and even criminal charges in some cases.

If employees visit the workplace less than 3 times per month, it is acceptable to provide electronic versions of the notices. If employees frequent the workplace consistently, physical labor law postings must be visible in an unlocked, unblocked area to view.

Federal law mandates that all employees, including remote workers, receive access to certain labor law posters. For remote employees in other states, you need to provide federal and state labor law posters relevant to their work location, as well as those that apply to your business as a whole.

Up-to-date labor law notices are always required to be displayed in English. If you have Spanish-speaking employees that have trouble reading or understanding English, we also provide posters and updates in Spanish to ensure all employees have equal access to the labor law notices. 

No, due to city , county, and industry requirements there may be more posters to post. Refer to the Compliance Advisor for more help

Local and industry-specific notices are available on our online store. Updates to city and county labor laws are also included in the E-Update Service for physical worksites.

Physical business locations that are active on the E-Update Service will receive an initial All in One State & Federal Labor Law poster. After hanging your new posters, all state, federal, city and county updates applicable to your location will be emailed to you automatically as a PDF download to print and post. Every 12 months, you will receive a brand new All in One State & Federal Labor Law Poster. When you receive your annual poster, you can tear down your old poster and any updates you printed and posted throughout the year and start fresh with the new poster.

A list of recent updates by state can be found here. 

To view the most recent updates, log in to your account and click on the Resource Center.

Labor Law notices are updated regularly, but the government does not proactively reach out to businesses to inform them when a new update is released. It is left up to the business owner to track when these changes occur and to make sure they have all required notices up, or to partner with a company such as PosterElite to handle labor law posting compliance for you.

The All in One State & Federal Labor Law Poster you receive covers all standard, mandatory state and federal required labor law notices. When you receive your poster, you will also receive access to supplemental city, county, and industry-specific notices available online as free downloads. Simply locate your state, and view whether your city, county or industry has additional posting requirements. If so, you will be able to download, print and post those supplemental notices.

Log into your account to cancel your E-Update Service service at anytime. If needed, there is a Forgot Password feature.

Log into your account to update your credit card at anytime. If needed, there is a Forgot Password feature.

You are able to use the same credit card to pay for multiple locations, however, if you need to use a separate credit card for each location, please create an account for each location.

The answer is no to a POSTER but yes to individual POSTINGS. You must contact each state and federal agency individually to obtain the mandatory postings (not guaranteed current). That can be as many as 12 different agencies and 26 different 8.5” x 11” postings (depending on the state). These individual printed postings create a paper “quilt” that will take up an entire wall of your office! In addition, many postings must meet certain font, size, color and/or layout requirements. Our laminated All in One State & Federal Labor Law Poster is 24” by 40”, contains all the mandatory state and federal postings, and meets required specifications.

Up-to-date labor law notices are required to be displayed at each worksite that employees report to. Activate a subscription for each of your locations to stay compliant today.

Your initial All in One State & Federal Poster will ship out from our warehouse in San Diego, CA within approx. 7-10 business days and will arrive at your location within 2-4 weeks. To request tracking information on your order, please contact customerservice@posterelite.com.

No! The $8.99 monthly fee includes all poster shipments (initial poster shipment plus yearly shipments every 12 months), all shipping costs, all required updates to applicable state, federal and local notices, and a $25,000 Guarantee Against Fines to protect your business.

No worries! If you have not downloaded the updated notice that you were emailed, it will be sent to you again. You will receive the email up to 5 times if you do not take action to download the notice in the email.

After receiving your initial labor law poster, you will receive a brand new poster every 12 months as long as you are active on the service. The labor law posters are not linked to a calendar year, instead the month you sign up for the service is the month you can expect to receive your annual labor law poster.

Check out https://www.posterupdates.com/noticesbystate.html for a list of all notices required in your area

Once you receive your digital link, you can click on any fillable notice on the ePosterCenter and type in the values you want your employees to see.

A comprehensive list of all the federal, state, city and county notices can be viewed on the ePosterCenter.

Local and industry-specific notices are included with ePosterCenter.

Yes. ePosterCenter is bi-lingual in both English and Spanish. Employees simply press the “Spanish” button at the top right hand side of the page. After pressing the “Spanish” button, the site and the posters will be presented in Spanish.

Yes, with ePosterCenter orders, you are able to edit, remove or add a subscription (state) for the same client to an existing order.

No recommended verbiage but there are many ways to share it with employees, including:

- Add the link to the Company Policy Manual / Employee Handbook
- Make the link available through the company’s intranet website(s) or HR systems
- Notify employees by email that labor law posters are accessible via this link

Select the existing subscription, next, in the box titled "Poster State" add the new state(s) to your order. Click Update at the bottom to finalize your new updated subscription.